Administrative Procedure Act

The Administrative Procedure Act contains basic rules on how higher education institutions and other administrative authorities should handle their affairs and deal with the public. The basic idea behind the Act is that the administrative procedure should be characterised by a clear citizen perspective with high demands on good service and be as simple, quick, and cost-effective as possible without compromising legal certainty [UKÄ, Rättssäker examen].

The law applies to the handling of cases, such as grading decisions. Much of what is regulated in the Administrative Procedure Act has been formulated by KTH as specific guidelines (see the module Local rules for examinations), such as processing time, measures if the processing is delayed and notification of decisions.

The grading decision must be documented. At KTH this documentation is done in Ladok, and the decision is made when the examiner certifies the grade.

In addition to the grade, the date of the grade, and the person who made the decision (examiner), according to the Administrative Procedure Act, the grading decision must also include the person or persons who participated in the final procedure without taking part in the decision. This means that all those who participated in the assessment, i.e. provided the basis for the examiner's grading decision, must be listed in the grading decision. Examples of participants in the assessment are:

• a person who participated in the grading of an exam or homework
• a person who has received oral reports
• a person who has been supervising a project or degree project and provided evidence for example regarding the process assessment
• a person who has been leading a seminar and provided a list of participating students.

This means that all those involved in the assessment should be listed, regardless of their title, e.g. teachers, doctoral students, and student assistants.

In Ladok, it is possible to add participants to the assessment when entering the results.