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Expo: Instructions for Teams

These are the plans and recommendations for the exhibition. The exhibition will be open on Friday 16 May, 2025, from 10:30 through 15:30.

The exhibition has an online part, and an on-site part.

Please tell friends and relatives about the exhibition! The recommended link is: canvas.kth.se/courses/53175/pages/expo-2025

Note (1): after the expo, your team will submit a feedback-document. See the Canvas assignment: Feedback from exhibition

Note (2): each one of you will also submit an Individual Project Reflection. See the Canvas assignment: Individual Project Reflection.

Expo Preparation

Preparation for the Expo has four parts.

Preparation part I: the expo page

The Canvas page (to be published) is the official starting page for the online exhibition. For this page, each team submits the following:

  • An eye-catching screenshot or image showing the product. The image format must be a Jpeg image (file.jpg), with exactly 250 by 250 pixels. The file size must be smaller than 48 kibibytes (49152 bytes) - preferably much smaller.
  • After the image comes the team name (not submitted, supplied by the examiner), such as "Group Alpha's"
  • After the team name comes the type of your product, such as "mobile game"
  • After the type of product comes the product name in italics. The name is chosen by the team, such as "Rocket Science".
  • Following the team name, type and name of the product comes a dash, then a short description using up to 7 words.

The image and text are submitted separately, through the assignments Product image or icon and Name and description. Submissions that do not follow the guidelines, or that are otherwise not acceptable, will be rejected.

Each team also submits a link to an expo-friendly web site, see below. This submission is through the assignment Link to expo-page for the team.

Here is an example:

Placeholder image  Team Reindeers show Rocket Science - a mobile game where you build and fly a virtual rocket.

Preparation part II: the exhibition website

The image and text will link to a website made by the team. The website must be world-readable without any login procedure, and should show and describe the product and the team. It is recommended to have or two screenshots of the product together with the explanation. It should be possible for visitors to test the product, if at all possible. If possible, please provide download links, limited test-accounts (to be removed after the exhibition) and so on to help visitors try out your product. There can also be short video clips showing the product, particularly when the product itself can not be made directly available to visitors.

One or two photos of the team (or parts of the team) is recommended, together with a short (up to 2 sentences) presentation of the team and/or members. Important: names and photos of team members are optional, and not obligatory. Only team members who explicitly agree to having their photos and/or names online can be included in photos and descriptions.

Only the official web pages of KTH can use the KTH logotype. This means, that you cannot have a KTH logotype on your website, but you can certainly write that your product is part of a course at KTH.

Your website must also follow general principles of decency and inoffensiveness. Specifically, a web page:

  1. may not contain material that is in breach of the law (eg, sedition, incitement to racial hatred, child pornography, unlawful depiction of violence, defamation or insult),
  2. may not contain material that is offensive or objectionable (eg, pornography or instructions on bomb-making),
  3. may not contain political, racial or religious propaganda or opinion mediation,
  4. may not be used to disseminate material that may violate copyright rules (eg books, photos, sounds, music, movies or software),
  5. may not contain links to pages that are in breach of paragraph 1-4 above.

There must be a way for visitors to contact the team to ask questions. Consider yourself as a visitor and ask yourself: how would you like to learn more? Some possibilities are listed below. Please use at least two different methods, so that visitors have a choice.

  • An e-mail address. E-mails to this address must be answered within an hour or so during opening hours. This is the simplest solution, but it is rather uninviting for the visitor.
  • A chat of some kind. You could create a Facebook group for your team and product.
  • A Zoom meeting, during opening hours. Create a meeting of your own at kth-se.zoom.us - sign in using SSO with "kth-se". Click "Schedule a meeting" and fill in the details. Make sure that the following meeting options are unchecked:
    • Allow participants to join anytime - NO, you don't want this, as it enables people to hi-jack your meeting when you're not there.
    • Mute participants upon entry - NO, you don't want this, since it should be as easy as possible to ask questions.
    • Breakout Room pre-assign - NO, you don't want this because you have no idea who will come.
    • Automatically record meeting on the local computer - NO, you don't want to scare people off by having a voice saying "This meeting is being recorded" when they connect.
    • Approve or block entry for users from specific countries/regions - NO, anyone should be able to join.

Preparation part III: the poster

Prepare a poster image, showing your product and briefly explaining what your product does. The poster image must be appropriate for public display in all possible ways.

The poster may include the name of KTH, but you cannot use the KTH logotype in any form.

Names or photos of team members are optional, and not obligatory. Only team members who explicitly agree to having their photos and/or names on the poster can be included.

The poster-image must be a Jpeg image (file.jpg) or a PDF file (file.pdf). The pixel dimensions must be between 1750 by 2480 pixels and 3400 by 4800 pixels, inclusive. The file size must be smaller or equal to 3145728 bytes (3 Mibytes).

Submit the poster though the assignment Product poster. Incorrect or inappropriate files will be manually detected and rejected, requiring a resubmission. Please check the requirements carefully before submission.

If approved, the poster image will be printed in color, on A3 or A4 paper. Printing will be performed at KTH, by the examiner.

Preparation part IV: the on-site table

Your team will have a table of your own. Please plan how you will use the space, what you will display, and how you will demo your product. There is no submission for this, except the expo itself.  The team is responsible for moving and restoring their table before and after the expo.

Plan for the expo area, with supplementary instructions (PDF): expoplan-1.pdf Download expoplan-1.pdf

(End of instructions)